Author: DWGtalks

You Need a Website Management Service – Part 2

Hosting Providers and Website Management Services

Your success begins with a good website, which starts with a trusted foundation, and that foundation is your hosting company. Hosting companies take care of storing files on your website and ensure they are available to visitors 24/7. The type of hosting company you choose can significantly impact your website management approach, affecting site performance, availability, security, and ultimately, consumer confidence.

Storage space and bandwidth are not the only factors to consider when evaluating hosting providers. The uptime guarantees ensure that your site is online when your customers need it, and that when technical issues arise, your customer support will be responsive. Please be assured that the issue will be resolved promptly without impacting your business. Most hosting companies currently offer management as a service in their packages, including automatic backups, security patrols, and support, which are essential factors in keeping your business running smoothly.

Dedicated servers, e-commerce hosting, WordPress hosting, and other specialized hosting solutions are tailored to meet the individual requirements of businesses, allowing them to select the ideal solution. Such special services may complement the performance of websites, provide advanced functionality, and offer an additional degree of protection. These aspects can lead to improved search engine rankings and increased customer confidence.

Through the cooperation with the reliable hosting company that provides full website services, companies will be able to keep their site safe, quick and current. This enhances the user experience as well as helps the business to grow by increasing search engine visibility and establishing confidence among your audience.

Creating a New Website with a Management Company

The introduction of a new website is a significant milestone in every business, and engaging a company that handles both site management and website development can ensure the entire process runs smoothly from start to finish. Rather than having to deal with multiple vendors or handle technical specifics in-house, a management company will offer a comprehensive solution that includes all the details of creating and maintaining a website.

Since the first steps of planning, a web management company works with you to learn what you want to achieve in your business, who you want to reach, and what your brand is. Their team of professionals will take care of web design, content creation, and search everywhere optimization (SEO), ensuring a beautiful and easy-to-navigate site is launched the moment the new site goes live.

In addition to the launch, the management company will also help to maintain your business by providing services like regular software updates, security monitoring, and daily backups. The proactive nature of this solution ensures that your web site is running smoothly and that it is resistant to the new threats as they come, thus putting your mind at ease and allowing you to concentrate on growing your business.

When you hire a company to manage your new web site by constructing and maintaining it, you are guaranteed to have a team of dedicated professionals, a well-structured process, and the desire to ensure your long-term success. This will lead to a high-performing site that the traffic will reach, visitors will be engaged and will help you achieve your business goals on the first day.

Comparing Management Approaches: Professional Services vs. Alternatives

At 2 AM, when your website is having issues, who is in charge? This query underlines the basic contrast between doing it yourself and having professional hands help you with your site- particularly when you need to have good technical support. It is not only the initial expenses that determine the decision between the DIY option, freelancers, in-house teams, and professional services.

Guaranteed response times are usually available in professional website management companies, with priority support being provided in cases of urgent matters. The response times are normally calculated in hours or a business day of critical requests, so that your site is restored and operational within a short time frame.

The Reality of DIY Website Management

The DIY management of websites is seen as free at first, but it soon turns out to be costly (when you consider the time spent). That 17-hour average per month of maintenance on your website, means that you already know what you are doing. The time most business owners take to figure out why simple functions have failed simply is double that.

Template-based DIY platforms appear to be cheap until they reach their limits. The beautiful template is a limitation when you require a custom application or wish to integrate with your business systems. Template rigidity requires a total reconstruction when your business is starting to pick up.

And then there is the crash of the plug-ins with which all WordPress owners are familiar. Your site utilizes a lot of plugins that must be regularly updated, and when they clash, everything goes wrong. The next thing you know, you are busy troubleshooting over the weekend and not spending time with the family or strategizing on how to grow the business.

The In-House Team Equation

The economics of in-house management often do not work for smaller companies. To hire a qualified web professional, the amount will be $30,000 to 40,000 a year, plus benefits and training costs. Unable to utilize the entire expertise of the person you are paying (unless it takes 40 or more hours of work on your website each month).

The Freelancer Middle Ground

Freelancers provide a compromise option, but at the cost of their own problems. You may have a top designer with inadequate security, or a developer who will disappear when you need them. Freelancers typically do not provide Service Level Agreements or specify response times. On the big sales weekend and your e-commerce site crashes, that freelancer may not be available until the business hours are back on.

The Professional Service Advantage

Website management companies address these issues by ensuring that they offer full teams with various expertise, assured responsiveness, and customer satisfaction at all times. The real worth of professional management is made very clear when your website goes down and costs you sales. The cost of $300,000 per hour of downtime is not a statistic; it is your revenue going down the drain as you look for a solution.

Building the Business Case for Professional Management

Intelligent entrepreneurs will specialize in what they are good at and outsource all the others. Outsourcing website management means re-focusing the time to focus on business-related activities that directly make money. Your business is to serve customers and expand your business, not, at midnight, to debug code. The upkeep and optimization of your current site is an essential element of your online plan, and will keep it safe, current, and working at its highest level.

Predictable Costs and Budget Control

Reliable monthly budgets do away with the anxiety of sudden emergencies in the websites. You no longer receive a shock bill to fix an emergency repair or a significant security breach, but a fixed monthly payment to maintain the regular maintenance checks, monitoring and support. This simplifies financial planning a lot.

Professional web management firms offer access to a high professional technology stack, which would require thousands of dollars separately. Business-grade security systems, high-performance monitoring, and sophisticated analytics are included in your monthly bill. You enjoy Fortune 500-scale web infrastructure at small business prices.

Calculating True Return on Investment

The payback is far more than simply comparing the monthly payment with the employees’ wages. Direct cost savings are simple – no need to hire full-time technical personnel, no need to buy costly security-related software, and no need to incur emergency repair fees that create panic.

The growth of lead is where the actual value is achieved. The use of professional Search Everywhere optimization and performance improvements usually increases organic traffic and conversion rates. Most companies to experience growth in leads generated by the websites by 25 percent or more in a few months after relocating into professional management. Those enhancements pay off quickly when individual customer value reaches the hundreds or even thousands of dollars.

The most beneficial effect may be efficiency gains. You can spend time working on what actually grows your business when not expending hours troubleshooting technical problems. It has been established that by simply removing technical distractions, companies that apply professional management of their websites can produce productivity.

The reduction of build time is important, especially when introducing new features and renewing your site. Professional teams can achieve 300% quicker than the internal teams due to their expertise and tested procedures. Time is money, and the faster the implementation, the sooner the results.

The math of the cost of downtime presents the best argument in favor of professional management. The average cost of downtime exceeded 300,000 hours, so even the avoidance of one large outage will be compensated with the management fees in a year.

Selecting the Right Website Management Partner

To find the right company to manage your web site, you will need to know what to look and what questions to ask. Sometimes, it does not have to be a daunting process provided that you are familiar with the most important factors. Existing enterprises might need more in-depth solutions like dedicated hosting to get better control and reliability, whereas small business might demand more direct assistance because of the lack of in-house IT. The appropriate management partner is capable of offering tailored solutions to address the specific needs of both small businesses and established enterprises.

Essential Selection Criteria

It is essential to have experience and expertise. This is because a company that has years of experience knows the technical problems that accompany the keeping of websites. They are designed to be fast in detecting and resolving problems that emerge, in order to stay up to date with the latest trends and technologies.

Find businesses that provide the all-inclusive services and include maintenance of the web site, optimization of performance, security updates, and backups, as well as troubleshooting. The convenience of a single company to do all this saves on time and money and the quality is uniform.

Quality customer service is a must. You require a company that can be contacted when you want them because the problems with websites may occur any time. Ensure that your provider of choice has 24/7 or at least very customer responsive services. Responsive team allows you to fix things fast and this reduces downtime.

Customized solutions understand that your business is special and that your needs are unique in regards to the websites. The appropriate business must provide tailored solutions that are in concurrence with your business objectives. Need assistance with e-commerce, SEO optimization, or need to be certain that your site loads quickly, a customized strategy would help you make the most of your presence on the Internet.

Critical Questions to Ask

It is important to define the scope of services provided–what really constitutes an update that is considered routine, and what is a billed project? Certain companies will list unlimited small text changes and others will charge per modification.

Protection information should be discussed in the security policy. How frequently do they do backups? Where do they store your data? And what would happen if you were hacked at 2 AM on Sunday? The most effective providers will provide incident response guidelines and will not be afraid to share it.

There are significant differences in the time commitments made by providers. Others may ensure that they fix urgent problems within a day and others may need three working days. Get these expectations in line with your reality.

Forget about the conversation about the exit plan. I want you to know that knowing of data portability, transition support, and termination provisions hedge your interests in case of a change of situations.

Ask them to provide case studies or testimonials from other businesses that have used the company’s services. This provides a clearer understanding of efficacy and anticipated outcomes. An established company must have a proven track record of helping companies improve their website performance, security, and user experience.

Understanding Pricing Models and Service Packages

The management companies of websites know that not all websites should be the same. Businesses have different needs, budgets, and a preference of how they want to pay in services.

The most typical type of pricing is the subscription levels. Plans are usually available starting at about $99 per month of basic maintenance and ending at $8000 or higher on the enterprise level. Complexity Basic plans tend to include the basics such as hosting, security surveillance, backup, and occasional small updates. Premium plans include content control, search everywhere optimization, performance optimization and premium support.

Flat fee models eliminate the guesstwork of budgeting. You are charged a fixed rate each month and this includes all the regular maintenance and a specified amount of support hours. It is foreseeable and easy to understand.

The token systems are flexible to businesses that want the pay-as-you-go system. You purchase blocks of service time in advance, and then redeem those tokens through a number of different tasks during the month. The unused tokens will also roll over and thus you are not losing money in quiet months.

A la carte pricing allows you to cherry pick the right things, as needed. When your internal tech team does the majority of the work, but requires the help of an expert on particular occasions, this model allows you to pay only for the services provided but is not tied to a complete management package.

The majority of trusted businesses support their services by a money-back guarantee or service credit when they fail to fulfill their uptime or performance claims.

Measuring Success and Ongoing Value

Reports provided monthly by quality web site management firms narrate a story about the well being and performance of your site. Seek uptime information (has to be 99.9% or higher), security scanners, performance, backups and comprehensive descriptions of tasks that have been completed.

Before service you should set Key Performance Indicators to enable you to measure betterment as time progresses. These may be site loading speed, search engines ranking, increase in organic traffic, conversion rate, and occurrence of security incidences. Return on investment is easily demonstrated by having the baseline measurements.

Analysis of traffic tends to give shocking developments once they are managed professionally. Organic search results start to pick up in 60-90 days when many businesses ensure that technical SEO problems are removed and that the site is working well.

Conversion tracking shows the impact of technical advancements on your bottom line. As soon as your site performs better and is faster and easier to use, more people turn into customers. Professional management will normally increase conversion rates by 15-25 percent in the initial six months.

The Future of Website Management

Automation of AI, enhanced security, and built-in marketing tools emerging as part of the future of web management are hard to implement without specialized knowledge. By collaborating with established suppliers, you will keep your site abreast with the changing technologies and best practices.

The ultimate advantage of any professional management is likely to be peace of mind. You do not have to concern yourself with security threats, performance, or technical troubles, but you can concentrate on business operations as you are confident your digital footprint is in the highly qualified hands.

The technical barriers are eliminated and the growth of the business increases. Our clients are finding that professional management of the website is not only addressing the existing issues but also providing new opportunities because of its performance and functionality has been enhanced leading to enhanced security. Professional management also enables implementing new functionality in a short period of time, which guarantees that your site does not lose out and can respond to the needs of the business quickly.

Conclusion

Professional website management services represent a strategic investment that transforms your website from a potential liability into a powerful business asset. The mathematics are compelling: when a single hour of downtime can cost $300,000, and professional management typically costs a fraction of hiring in-house staff, the return on investment becomes clear within months.

The digital landscape has evolved beyond the capabilities of DIY solutions and part-time attention. With 88% of consumers researching businesses online before making purchasing decisions, your website’s performance, security, and reliability directly impact your bottom line. Professional website maintenance companies provide the expertise, tools, and dedicated attention necessary to ensure your site operates at peak performance 24/7.

Beyond preventing disasters, professional management actively drives growth. The combination of technical SEO optimization, performance improvements, enhanced security, and consistent content updates typically results in 15-25% conversion rate improvements and significant increases in qualified traffic. These aren’t abstract technical achievements—they translate directly to more leads, more customers, and more revenue.

The choice isn’t whether you can afford professional website management; it’s whether you can afford to go without it. In today’s competitive digital marketplace, your website serves as your most important sales tool and brand representative. Partnering with a qualified website management company ensures this critical business asset receives the expert care it deserves, allowing you to focus on what you do best: growing your business and serving your customers. The predictable costs, guaranteed uptime, professional expertise, and measurable results make professional website management not just a wise decision, but an essential one for businesses serious about succeeding online.

Dream Warrior Group, a Los Angeles-based web design and digital marketing Company, provides solutions for your online marketing needs. Our expertise includes Website management Services, Search Everywhere Optimization (SEO), Social Media, and digital marketing services. Call us now at 818.610.3316 or click here.

You Need a Website Management Service – Part 1

Highlights

The Business Case for Professional Website Management

      • Website downtime costs businesses an average of $5,000 per minute
      • 88% of buyers research businesses online before purchasing, making website reliability directly tied to revenue
      • The average website requires 17 hours of monthly maintenance—time most business owners don’t have
      • Professional management typically increases conversion rates by 15-25% within the first six months
      • Businesses experience 25% or more growth in website-generated leads within months of switching to professional management

Core Services That Drive Results

      • Maintenance & Uptime: 99.9% uptime guarantees with 24/7 monitoring and immediate issue response
      • Security Protection: Daily malware scanning, dual backup systems, SSL management, and multi-layered firewall protection that can restore compromised sites in hours instead of days or weeks
      • Performance Optimization: Database cleanup, image compression, caching configuration, and CDN implementation that directly improves Google Core Web Vitals and search rankings
      • Content Management: Regular updates to keep information fresh and SEO-optimized

Cost Advantages Over Alternatives

      • Eliminates $30,000-40,000+ annual salary costs for in-house technical staff
      • Provides predictable monthly budgeting without surprise emergency repair bills
      • Includes enterprise-grade security tools and monitoring software at small business prices
      • Professional teams implement new features 300% faster than internal teams

Strategic Business Impact

      • Frees business owners to focus on revenue-generating activities rather than technical troubleshooting
      • Provides Fortune 500-level web infrastructure without the enterprise price tag
      • Positions websites as growth assets rather than technical liabilities
      • Enables rapid implementation of new features to stay competitive

Website Management is Important

Your business website is still the virtual front door to your business. It is usually the initial point of contact that potential customers interact with, and its functionality, safety, and consistency are paramount to your success. However, to most business owners, maintaining a website is a complicated balancing act of applying security patches, optimizing performance, and troubleshooting technical issues that seem to multiply like rabbits during the night.

This is the point where the professional services company that is managing your websites can transform your digital presence from a nightmare into a strong business asset. Business websites cannot thrive in the online environment without the use of website management services that are necessary to maintain reliability, security, and optimal performance. Additionally, combining website management services with digital marketing services, such as SEO, content marketing, and social media, will enable you to maximize your online presence and drive business growth. These dedicated service providers handle the continuous technical care, security patches, and optimization of your site, allowing you to focus on the tasks you excel at: running your company and serving your customers.

Understanding the Critical Need for Professional Website Support

The statistics make a compelling case for selecting a competent website management services by businesses. The average per minute cost of downtime to businesses can be as high as 5,000 dollars, and maintaining a website alone needs about 17 hours monthly. What is even more remarkable is that 88 percent of buyers research businesses online before deciding to buy something, meaning that the reliability of your site directly influences your bottom line.

Managing websites involves more than just regular updates and repairs. It encompasses the full spectrum of site upkeep services to enhance performance, improve site safety, and optimize user experience. Websites can easily be forgotten without regular professional care, which can also lead to poor performance and security, ultimately pushing potential customers away.

There are actual implications of performance issues. A one-second difference in loading speed can impact your paid advertising as well as Google search results. Friction is created by slowness in loading, lack of mobile responsiveness, broken links, and other technical issues that must be addressed by professionals, which can turn away potential customers before they can even interact with your company. A minor technical glitch can ultimately result in the company incurring financial losses and damage to its reputation.

The Comprehensive Scope of Website Management Services

Website maintenance companies act as an external technical team, eliminating the expense of hiring in-house staff. They manage the behind-the-scenes operations that keep your website stable, secure, and high-performing. Their core service encompasses essential upkeep tasks, including software updates, security patching, performance checks, and early issue detection. By taking responsibility for these technical functions, they ensure your site remains optimized and protected. This proactive posture enables you to focus on business growth while your website operates efficiently and without interruption.

Core Maintenance and Technical Operations

Imagine your website is a car, you would not neglect to change your oil or disregard red lights. Website management is the critical care of your web presence. It is built on a platform that ensures your site is online, provides daily backup to safeguard against data loss, and delivers regular updates to patch vulnerabilities before they can be exploited. These are important tasks that are addressed in a systematic maintenance plan, which keeps your site healthy and safe in the long run.

Maintenance services are based on updates made through the Content Management System. WordPress websites, in particular, require regular updates to the core, updates to the plug-ins, and compatibility with the theme. Not updating them means you are virtually leaving your online front door ajar. Professional teams systematically perform these mundane tasks, not only through proactive maintenance to avoid problems before they happen, but also to ensure that nothing slips through the cracks. Making sure that your website maintenance services company has full access to the theme and plugins you have purchased is your responsibility.

Uptime checkup ensures that your online shop does not crash its doors. Professional services are 24/7 on your site and they would inform their technical team as soon as there was a problem. Most providers also promise 99.9% uptime or higher, and they offer service credits in the event that they fail to meet the target. The needs of the individual site can be tailored to a management plan, offering in-depth assistance towards achieving the best site performance and reliability.

Security: Your Digital Defense System

Securing the websites is one of the most significant services that professional management can offer. Cyber threats keep on changing, and what was able to secure you last year may not be able to secure you today. Malware, hackers, and data breaches may cause serious harm to the reputation and finances of a business; thus, a proactive approach to security is a necessity.

The professional security services also include daily malware scanning, which helps identify threats before they destroy your site or steal customer information. In the event of an attack, the presence of two backup systems ensures your data remains secure, with a copy stored locally and in other geographical regions. This redundancy implies that, in the event of a catastrophic incident, it will not be able to destroy your business’s digital assets permanently.

Malware removal services and malware prevention services can often eliminate threats and restore clean backups in just a few hours, rather than the days or weeks it may take to diagnose the issue or determine the solution. In that downtime, you are losing revenue of a damaged or infected site and exposing customer information to theft.

Firewalls operating at the network level function as bouncers to your site and vet everyone at the entrance and only allow legitimate traffic inside. Web Application Firewalls offer the second line of defense, specifically created to prevent typical web attacks. SSL certificates are security tools that make the transfer of data between your web server and that of the users secure and encrypted. Management of an SSL certificate makes sure that the green security locks are displayed in browsers, develops customer trust, and meets Google security standards.

Performance Optimization That Drives Results

Optimizing performance is more than just ensuring your site is fast enough. It is all about creating an experience that will keep visitors entertained and turn them into customers. Professional services are designed to optimize your site, ensuring a fast loading time and compatibility across various devices.

This will involve database cleanup to get rid of digital clutter, image compression to save the quality and reduce file sizes, code optimization to get rid of inefficiencies, and caching configuration to establish express lanes to your most popular content. Content Delivery Networks are similar in concept to having a series of warehouses of your website content, and delivering the data that is nearest to the geographic location of each visitor.

Google now uses its Core Web Vitals to directly affect search placements, and, therefore, professional speed optimization is the primary key to remaining competitive. Conducting frequent performance reviews can point out problems that could affect user experience like pages that are image-intensive and sluggish to load or elements that do not respond to user gestures on mobile devices. These are the factors that, when optimized, typically result in a 15-25 percent improvement in conversion rates within the initial six months. These metrics are quantifiable and can be used to make actionable decisions related to your business, helping you understand how your site contributes to overall growth.

Content Management and Freshness

What you have on your website is vital in capturing users and traffic. It is important to keep the content fresh, accurate, and relevant to keep the user experience positive and SEO ranking higher. Professional website management involves updates of the content, such as introducing new blog posts, product listings, services, or new pages.

A web manager will see to it that the content is checked and updated frequently so that your website is always updated with the current information on your company. It encompasses the management of content in order to target SEO, which means getting your site to be ranked higher in search tools and targeting better-qualified traffic.

Expanded Services for Modern Business Needs

The rise of modern website management services has transformed them into true digital growth partners, elevating website quality, performance, and scalability while driving measurable business growth beyond routine maintenance. They offer niche services, including lead generation funnels, technical optimization for search engines, management of e-commerce platforms and online stores, and marketing automation installation. E-commerce websites and online stores should be managed with dedicated support services, including maintenance, security, and performance optimization.

Technical SEO services are the work behind the scenes that is necessary for search engines to perceive and rank your site. This includes schema markup that helps your listings shine in search queries, sitemap management, optimizing robots.txt, and monitoring in Google Search Console to identify and fix issues early on.

In cases of businesses that deal with online courses or membership content, specialized platforms require different types of management. These are Learning Management System configuration, integration of payment gateway and payment systems, user access control, and optimization of content delivery. Business owners need not be big tech experts to become overwhelmed by these technical requirements in a very short time.

Marketing automation integration will integrate your website with email marketing systems, CRM, and analytics systems. This provides a smooth flow of data that helps you understand how visitors behave and maximize marketing gains. You do not need to use several disconnected tools; rather, you need them to work together to support your business objectives.

Dream Warrior Group, a Los Angeles-based web design and digital marketing Company, provides solutions for your online marketing needs. Our expertise includes Website management Services, Search Everywhere Optimization (SEO), Social Media, and digital marketing services. Call us now at 818.610.3316 or click here.

Cybersecurity and The Arts – 2025 update

Why Arts Organizations Can No Longer Ignore Cybersecurity

We originally wrote this up after the Met Opera was attacked. Although there have been some limited improvements in the approach of the C-Suite to security in the Art organization, I am still dumb founded at the lack of security in some organizations, especially in the age of AI, where, based on AWS’ information, the number of hack attempts has increased by 700%.

“Beginning on December 6, 2022, hackers started the process of breaching the Met Opera’s information infrastructure.” By December 7, a cyber-attack “against The Metropolitan Opera in New York was well underway. The attack affected the opera’s network systems, including its internal network, website, ticketing server, box office, and phone center. The Opera’s website was restored eight days later, on December 15. According to Peter Gelb, The Met’s general manager, the opera earns roughly $200,000 in ticket sales per day throughout this season. Because the malware impeded the opera’s ability to sell tickets, seats were temporarily sold for $50 on the Lincoln Center for the Performing Arts website, resulting in a significant revenue loss that extended beyond the downtime period.

In August 2024, approximately 40 French museums were hit by a ransomware attack, most notably the Grand Palais and other institutions within the Réunion des Musées Nationaux (RMN) network.

The attack was detected on Sunday, August 4, 2024, and occurred during the Paris 2024 Olympics. The Grand Palais was actively hosting fencing and taekwondo competitions at the time, while the Château de Versailles (also in the RMN network) was hosting equestrian sports and modern pentathlon events.

      • The attackers encrypted parts of the museums’ systems, requested a ransom in cryptocurrency, and threatened to leak data if payment wasn’t made within 48 hours.
      • Authorities confirmed that no data extraction was detected, and the Olympic competitions proceeded as planned.
      • The attack affected the RMN online shop (boutiquesdemusees.fr) but didn’t interrupt Olympic events.

The Growing Threat Landscape for Cultural Institutions

The cyber-attack on the Met is far from an isolated incident. The threat landscape has only intensified since COVID:

      • The British Museum(2025)
      • The French Museums(2024)
      • Museum of Fine Arts, Boston (2024)
      • Gallery Systems (software provider)(2023)
      • Optimizely – previously known as EpiServer (software provider) (multiple hacks and vulnerabilities since 2022)
      • The 2022 Met Opera attack highlighted the vulnerability of even the most prestigious institutions
      • In 2020, hackers obtained access to personal information from hundreds of cultural institutions and NGOs

Ransomware attacks on cultural institutions have increased significantly in recent years, with a notable rise of over 40% since 2022. Additionally, AI-driven phishing attempts are becoming increasingly sophisticated, making it easier for hackers to execute social engineering scams.

They’re crafting compelling messages that can trick employees into handing over sensitive data without a second thought. We also need to be worried about supply chain attacks.

Cybercriminals are now targeting ticketing platforms and donation processing systems, which opens up new avenues for them to infiltrate organizations. And let’s not forget about state-sponsored hackers — they keep coming at institutions based on their public stance on international and political issues. It’s essential to recognize that hackers don’t discriminate; they target everyone, whether you’re a Fortune 500 company, a small business, or a not-for-profit cultural institution like the RMN. These places handle transactions, store customer info, maintain donor databases, and are increasingly dependent on digital infrastructure to keep things running smoothly.

While the attackers of the Met Opera were never publicly identified, The New York Times underlined the opera’s vocal support for Ukraine amid the ongoing Russia-Ukraine conflict—a reminder that cultural institutions can become targets for geopolitically motivated cyberattacks.

Why Cultural Organizations Are Prime Targets

The cyberattack on the Met should serve as a wake-up call to other cultural organizations. Anyone could be a target. “I usually warn clients that everyone, regardless of size or sector, is a target. It should not take an occurrence like this to wake up other cultural institutions to the fact that they are in grave danger,” says Richard Sheinis, partner and head of data privacy and cybersecurity at full-service legal firm Hall Booth Smith.

Cultural organizations, performing arts centers, theaters, museums, galleries, and educational institutions, are desirable targets for several reasons:

Limited Resources: They may not always have the time, money, skill set, or up-to-the-minute understanding to build a robust cybersecurity strategy.

Legacy Systems: Many cultural institutions operate on outdated technology that lacks modern security features and may no longer receive security updates.

Valuable Data: Donor databases, patron information, payment processing systems, and intellectual property (recordings, digital archives) represent valuable targets.

Human Factor Vulnerabilities: Unlike many for-profit organizations, which are often victims of zero-day vulnerabilities, the bulk of security breaches in smaller enterprises and most non-profits are caused by preventable flaws in human-device interaction. The untold story of cybersecurity is how criminals exploit the imperfect nature of humans to further their own goals, and this has only worsened with AI-generated phishing that can convincingly impersonate executives, board members, or vendors.

High-Profile Impact: Attacks on cultural institutions generate significant media attention, which appeals to hackers seeking notoriety or making political statements.

The Post-Pandemic Reality

Finding funding for cybersecurity has always been difficult at non-profits, but it is a worthy investment. A good security posture today can save hundreds of thousands—or even millions—later. However, many people are hard-pressed to believe that it could happen to them.

While many cultural institutions have recovered operationally from the COVID-19 pandemic, the digital transformation forced by the pandemic has actually expanded their attack surface. Virtual programming, streaming services, expanded e-commerce, remote work arrangements, and cloud-based operations have all created new vulnerabilities that didn’t exist before 2020.

Additionally, new regulatory requirements have emerged:

      • Enhanced data privacy regulations (GDPR, CCPA, and state-level privacy laws)
      • Mandatory breach notification requirements with shorter timeframes
      • Increased liability for data breaches, with potential fines reaching millions of dollars
      • Cyber insurance requirements that mandate specific security controls

Modern Cybersecurity: Essential Steps for Cultural Institutions

Bringing cybersecurity to the forefront in cultural institutions is the first critical step. Subsequent evaluation of the infrastructure and investment in prevention, detection, and response can help reduce the likelihood of cyberattacks while also mitigating the damage if one occurs.

Recommended Approach:

      1. Initial Assessment: Have your in-house IT team conduct a comprehensive security audit
      2. Expert Partnership: If your organization lacks the means to retain in-house cybersecurity personnel, partner with third-party cybersecurity firms specializing in non-profit or cultural institutions
      3. Board-Level Engagement: Ensure cybersecurity is a regular board agenda item, not just an IT concern
      4. Cyber Insurance: Obtain appropriate cyber liability insurance (though be aware that insurers now require proof of security controls)

Critical Security Controls for 2025

Until you engage a cybersecurity firm, implement these essential protections:

Multi-Layered Firewall Protection

When it comes to safeguarding your institution’s digital environment, it’s essential to utilize multiple layers of firewall protection. Start with an edge firewall provided by your internet service provider, which acts as the first line of defense against external threats. Within your organization, an institutional firewall shields your internal network from unauthorized access. For systems that handle sensitive tasks, such as ticketing, donation processing, or managing customer relationships, application-specific firewalls provide an additional layer of security tailored to those specific needs. To stay ahead of evolving threats, consider next-generation firewalls that include advanced features such as intrusion detection and prevention, providing more robust protection for your critical systems.

Network Segmentation

When organizing your network, ensure that you set up separate subdomains for internal and external connections to maintain a clear division between them. Your payment processing systems should run on their own isolated network to maintain PCI-DSS compliance. The guest Wi-Fi needs to be wholly disconnected from the main operational networks your team uses daily. And whenever you can, go with a zero-trust model, which means verifying every single access request—no matter where it’s coming from.

Modern Encryption Standards

Having SSL/TLS certificates on all your websites isn’t optional; it’s required. For any sensitive communications, ensure that there’s end-to-end encryption to keep information private from start to finish. When it comes to storing data, especially information such as donor and patron details, encrypt that data while it’s stored on your servers. Also, remember to regularly check and renew your certificates to maintain security and ensure everything remains up to date.

Multi-Factor Authentication (MFA)

All staff accounts, not just those belonging to administrators, need to have multi-factor authentication in place. Whenever someone tries to access institutional systems remotely, it’s absolutely required. You should also enable MFA for donor portals and patron accounts whenever possible. Instead of relying on SMS codes, which can be intercepted, it’s better to use authenticator apps or hardware tokens for added security.

System Hardening and Diversity

To strengthen your cybersecurity posture, your website and your ticketing server mustn’t run on the same operating system. For instance, if your website uses Windows, consider running your ticketing server on Linux. This makes it significantly harder for hackers to compromise both systems simultaneously. If there’s no way to avoid using the same operating system for multiple critical systems, ensure that you have real-time security monitoring in place, complete with 24/7 alerts, so you’re always informed of any suspicious activity. Another key step is to stay on top of regular patching schedules for all your systems and applications, ensuring vulnerabilities are addressed as soon as updates become available. Lastly, take some time to review your systems and remove or disable any unnecessary services and applications—they can present risks if left unchecked.

New Essential Protections (2025 Standards)

Email Security:

      • Advanced email filtering with AI-powered phishing detection
      • DMARC, SPF, and DKIM email authentication protocols
      • Email sandboxing for suspicious attachments
      • Regular phishing simulation training for all staff

Endpoint Detection and Response (EDR):

      • Deploy EDR solutions on all devices (computers, tablets, phones)
      • Real-time monitoring and automated threat response
      • Regular endpoint security assessments

Backup and Recovery:

      • Implement the 3-2-1 backup rule: 3 copies of data, 2 different media types, 1 offsite
      • Immutable backups that cannot be encrypted by ransomware
      • Regular backup testing and documented recovery procedures
      • Air-gapped backups for critical data

Access Management:

      • Principle of least privilege (users only get access they absolutely need)
      • Regular access reviews and removal of unnecessary permissions
      • Immediate account deactivation procedures when staff leave
      • Privileged Access Management (PAM) for administrative accounts

Vendor Risk Management:

      • Security assessments of all third-party vendors (ticketing platforms, payment processors, cloud services)
      • Contractual security requirements and right-to-audit clauses
      • Regular vendor security reviews
      • Incident response coordination with critical vendors

Security Awareness Training:

      • Mandatory annual cybersecurity training for all staff, volunteers, and board members
      • Regular updates on emerging threats (especially AI-powered scams)
      • Clear incident reporting procedures
      • Simulated phishing exercises to test and improve awareness

Incident Response Plan:

      • Documented procedures for various attack scenarios
      • Transparent chain of command and communication protocols
      • Pre-identified cybersecurity incident response team
      • Relationships established with forensic firms and legal counsel before an incident occurs.
      • Regular tabletop exercises to test the plan

The AI Factor: New Threats and Defenses

The emergence of sophisticated AI tools has fundamentally changed the threat landscape since 2022:

AI-Powered Threats:

Attackers are now using deepfake technology to create convincing audio and video, making it possible for someone to impersonate your executive director on a “video call” and request an urgent fund transfer. Phishing emails have become increasingly sophisticated; thanks to AI, they’re not only grammatically flawless but also highly personalized, making them harder to detect. Furthermore, hackers can automate the process of scanning for vulnerabilities and exploiting them, while AI-powered tools are making password cracking faster and more efficient than ever.

AI-Enhanced Defenses:

Today, machine learning can help identify suspicious activity that deviates from typical patterns, making it easier to detect threats early. Security information and event management systems powered by AI now sift through massive amounts of data, flagging potential issues much faster than a human could. When an incident does occur, automated response tools can jump into action and contain threats within seconds, minimizing damage. Additionally, behavioral analytics enable organizations to monitor for insider threats or compromised accounts by identifying when someone acts out of character.

Compliance and Legal Considerations

Cultural institutions must now navigate an increasingly complex regulatory environment:

      • Data Privacy Laws: Compliance with GDPR (if you have European patrons), CCPA, and various state privacy laws
      • Payment Card Industry (PCI-DSS): Mandatory if you process credit card payments
      • Breach Notification Laws: Most states require notification within 30-90 days of discovery
      • Donor Trust: Failure to protect donor information can result in loss of funding and reputational damage that takes years to recover from

The True Cost of a Breach

Beyond immediate revenue loss (like The Met’s $200,000 per day), consider:

      • Incident Response Costs: Forensic investigation, legal fees, and remediation can cost $500,000-$2 million
      • Regulatory Fines: Up to millions of dollars for privacy law violations
      • Reputation Damage: Loss of donor confidence and patron trust
      • Operational Disruption: Staff time diverted to recovery efforts for months
      • Legal Liability: Potential class-action lawsuits from affected patrons or donors
      • Insurance Premium Increases: Cyber insurance costs will skyrocket after a breach

Making the Business Case

When presenting cybersecurity needs to boards and leadership:

      1. Frame it as mission protection: A cyberattack doesn’t just affect IT; it threatens your ability to serve your community and fulfill your mission.
      2. Quantify the risk: The Met lost approximately $1.6 million in ticket revenue during its eight-day outage, excluding recovery costs.
      3. Compare costs: Investing $50,000-$100,000 annually in security is far cheaper than recovering from a $2 million breach.
      4. Highlight regulatory requirements: Non-compliance isn’t optional and carries mandatory penalties.
      5. Emphasize donor stewardship: Protecting donor information is a fiduciary responsibility.

Conclusion: Security Is Not Optional

The notion that cultural institutions “don’t need to be like the Pentagon” is a dangerously outdated idea. In 2025, every organization that processes payments, stores personal information, or operates online is a potential target for cyberattacks. The question is not whether your institution could be attacked, but when—and whether you’ll be prepared.

The Met Opera’s experience should serve as both a warning and a roadmap. An eight-day offline period, significant revenue loss, and immeasurable reputational impact could have been mitigated with proper security investments. As Richard Sheinis noted, everyone is a target regardless of size or sector.

Cultural institutions hold treasures—both physical and digital—that enrich our communities. Protecting these assets, along with the trust of patrons and donors, requires taking cybersecurity seriously. The good news is that many attacks are preventable with proper planning, investment, and vigilance.

Don’t wait for your organization to make headlines for the wrong reasons. Start the cybersecurity conversation today.

The term “zero-day” refers to newly found security flaws that hackers can exploit to attack systems. The term “zero-day” refers to the fact that the vendor or developer has only recently discovered the fault, implying that they have “zero days” to rectify it. A zero-day attack occurs when hackers exploit a vulnerability before engineers have a chance to fix it.

References and Further Reading:

 

SEO Strategies for 2025 – Fall Edition

Strategies for better Search Rankings in the AI Era

Highlights

      • AI-Driven Search Takes Over
        Search engines now use advanced AI to interpret context and intent. Zero-click searches exceed 60%, AI summaries appear in ~20% of results, and answer engines like ChatGPT and Perplexity are diverting traffic from traditional search.

      • Answer Engine Optimization (AEO)
        SEO must adapt to answer-first platforms by structuring content for direct responses, implementing schema markup, and optimizing FAQs and conversational queries.

      • Community and Forum Content Surge
        Reddit and other forums gain visibility due to demand for authentic, experience-based answers, making participation in niche communities an effective visibility strategy.

      • Sales-Focused SEO
        Middle- and bottom-funnel content targeting commercial intent keywords is critical. Product integration, case studies, and branded content improve conversions and rankings.

      • Experience as a Ranking Factor
        Google prioritizes firsthand experience (E-E-A-T). Unique insights, original research, and case studies help content stand out amid AI-generated material.

      • Intent-First Optimization
        Search algorithms now value user intent and engagement quality over exact keyword matches. Content clusters, semantic relevance, and problem-solving approaches outperform keyword stuffing.

      • Zero-Click Strategies
        Featured snippets, knowledge panels, and brand-building content are essential to gain visibility even when users don’t click through to websites.

      • Technical SEO and Core Web Vitals
        Fast, stable, mobile-friendly sites remain foundational. Optimizing for Core Web Vitals, structured data, and schema markup is required for strong rankings.

      • Backlink Quality Over Quantity
        Relationship-driven, authoritative backlinks matter more than volume. AI tools help identify and secure high-value link opportunities.

      • Continuous Monitoring
        Frequent algorithm updates and AI-driven changes demand ongoing tracking of performance metrics beyond rankings, including brand awareness, cross-platform visibility, and conversion rates.

The SEO environment has radically changed. What was successful in 2023 is already outdated, and the evolution continues daily into 2025.  We keep you up to date with what with real world solutions to Search Every Optimization we have implemented for  our clients.  Frankly, those who keep up with the change are doing very well, and some who are not are experiencing  difficulties. 

Unfortunately, many think that a redesign of the website will solve their problems which is almost never true.  On the other hand, the ability to shift content strategy based on the changes in AI will separate successful businesses from those that are left behind at the bottom of search results. The emergence of AI-based search, the appearance of new types of content, and the development of user expectations are among the most significant trends in SEO shaping 2025 efforts.

Search engines are currently utilizing advanced AI-based systems that comprehend the context, intent, and quality of content at unprecedented levels. Zero-click searches now comprise more than 60 percent of searches, AI summaries occupy close to 20 percent of results, and answer engines such as ChatGPT and Perplexity are capturing a significant portion of the traditional search market share. YouTube, the second largest in the world, is also increasing its role in SEO strategies and provides exceptional opportunities in terms of organic search traffic and visibility.

The companies that are doing well in the new environment are not simply adjusting; they are redefining their whole content and search visibility strategy. Video content is also becoming a key component in improving visibility and interaction on both Google and YouTube, and has become a valuable tool in modern SEO.

The New Era of SEO

Search Everywhere Optimization is the new paradigm for search. With the increasing integration of artificial intelligence and machine learning into search engines, user search behavior has undergone a radical shift, and this is equally true of the search engine’s understanding of search queries. Modern digital marketers need to reassess their SEO practices to align with these innovations. It is a success in this new age because it emphasizes high-quality, user-centric content that fulfills search intent and utilizes the latest AI-driven tools. When focusing on these factors, companies can improve online presence, and organic traffic, by maintain a higher placement on search result ranking pages. The future of SEO is all about how the search engines work with information and how you need to adjust your strategy so that you match the evolving demands of the search users and the search engine.

Setting SEO Goals and Objectives

An effective SEO plan is based on practical, achievable objectives. The first step in developing effective strategies is to clarify what you would like to accomplish with your SEO activities, whether it be increasing organic traffic, achieving a higher ranking with search engines, or generating higher-qualified leads and conversions. Align your SEO goals with your overall business objectives to ensure that all optimization efforts work in your favor. Be specific and measurable: monitor key metrics such as search engine rankings, organic traffic, click-through rates, and conversion rates. Establishing data-driven goals provides you with a roadmap for your SEO strategy. It allows you to quantify the impact of your work, making it more likely to make adjustments and optimize it for further success.

1. AI-Powered Search Results Are Reshaping Visibility

The AI Overviews of Google are now shown on almost 20 percent of organic search traffic, as compared to only 7 percent in June 2024. In the information-heavy sectors such as technology and business, more than one-third of search results currently include AI-generated summaries. Answers generated by AI are altering the search results page (SERP) in response to user queries, delivering direct answers that affect user behavior and change the way users engage with search outcomes.

The change poses challenges and opportunities. As much as AI summaries can decrease direct clicks to websites, they also provide websites that are not in the top 10 results with a new citation opportunity.

Actionable Strategy:

      • Structure content in clear Q&A formats with concise 40-60-word answers
      • Use bullet points, numbered lists, and tables for easy parsing by AI.
      • Include authoritative statistics and data that AI systems can cite.
      • Focus on answering specific questions rather than broad topics.
      • Organize information to help search engines understand your content and generate accurate AI answers.

2. Answer Engine Optimization (AEO) Is The New SEO

Traditional search engines are evolving into answer engines. ChatGPT Search was introduced at the end of 2024 and is estimated to grow to 1 percent of the search market in 2025. Perplexity has increased to over 15 million users, and referral traffic has grown by 71 percent annually.

This represents a radical shift from connecting users to websites to connecting them with direct answers and citations.

As generative AI products generate more content, it is essential to evaluate the quality and reliability of this content to prioritize content ranking in answer engines.

Some essential steps include developing and maintaining FAQ sections for every significant content piece. You should also write in a way that your content addresses conversational queries. Next, you must pay close attention to implementing proper schema markup to help AI systems understand your content. And, finally, you must monitor performance across multiple answer tools, and not just Google.

3. Community and Forum Content Domination

Following the core refresh in August 2024, Reddit’s visibility improved to become the third most visible search result, next to Google, with a fourfold increase in Google traffic. Users are also actively incorporating Reddit into their searches to obtain more authentic and experience-based responses.

This tendency represents the desire of users to consume authentic, firsthand information, as opposed to AI-generated or strictly promotional texts.

Strategic Approach:

      • Identify relevant communities where your target audience actively participates.
      • Engage authentically in industry-specific forums.
      • Create content that answers fundamental questions being asked in these communities.
      • Develop relationships with community moderators and active participants within the community.

4. Sales-Focused SEO Content Strategy

The best SEO practices in the coming months will incorporate sales goals into content optimization, rather than focusing solely on the informational content in the top-of-funnel section. Winning strategies will be geared towards middle- and bottom-funnel keywords that drive conversions. Competitive analysis is crucial for identifying and optimizing target keywords, ensuring your content is ranked in high-traffic, commercially relevant search results.

Studies have shown that Google tends to give preference to websites with a higher percentage of branded content, implying that there is no cost associated with incorporating product promotion into SEO content.

The specific page should be audience- and goal-conversion focused, and on-page items should be customized to optimize visibility and interaction.

Content Integration Methods:

      • Weave product demonstrations and case studies into informational articles.
      • Target commercial intent keywords alongside informational ones
      • Ensure the target keyword is included in on-page elements, such as page titles, header tags, and meta descriptions. Although some elements, like meta descriptions, are not direct ranking factors, they can improve click-through rates and user engagement.
      • Create and optimize blog posts as part of a sales-focused SEO strategy to attract backlinks, drive organic traffic, and enhance online visibility.
      • Include video demos and interactive elements within educational content to enhance learning experiences.
      • Develop content that serves both search rankings and sales enablement.

5. Firsthand Experience as a Ranking Differentiator

The first E in the E-E-A-T guidelines at Google prioritizes experience. As the volume of AI-generated output increases, covering search results, unique insights, and firsthand experiences are now important ranking factors.

This was confirmed by the Google API leak, which exposed an artificial factor of OriginalContentScore. This factor is actually a ranking factor that proves search engines are actively scoring content based on novelty and authenticity.

Experience-Driven Content Creation:

      • Conduct original research and surveys within your industry.
      • Interview subject matter experts and include unique insights.
      • Share specific case studies and real-world applications.
      • Document proprietary processes and methodologies
      • Include personal anecdotes and lessons learned from actual implementation.

6. User-Centric Intent Optimization Over Keywords

The percentage of Google AI Overviews that include a perfect match to the key phrase is only 5.4%, which suggests that search engines no longer focus on a specific phrase, but instead on the user’s intention.

The Navboost platform at Google analyzes various types of clicks, including good clicks, longest-lasting clicks, and bad clicks. That is, the quality of engagement is considered more important than mere traffic data.

Intent-First Optimization:

      • Research the specific problems your audience faces at each stage of their journey. Effective keyword research is essential here—using keyword research tools like SEMrush or Ahrefs helps uncover search intent, relevant topics, and new SEO opportunities.
      • Create content clusters that address related questions and concerns, and optimize for semantic relevance by using natural language and addressing related concepts to improve visibility in AI-driven search engines.
      • Develop shorter, focused pieces that interlink rather than massive pillar pages.
      • Focus on solving specific user problems rather than targeting keyword volumes.
      • Analyze queries entered into the search bar to identify long-tail keyword opportunities and better understand user needs.

7. Zero-Click Search Strategy Development

As zero-click searches now account for 60% of all Google searches, effective SEO practices must consider the visibility that does not result in direct traffic to a website.

This change requires the creation of content strategies that will foster brand awareness and authority, even when users do not click through to your website. It should be noted that measuring traffic is not as important as engagement, conversions, and the quality of buyers and visitors, particularly as zero-clicks and AI-based SERPs become more prevalent.

Zero-Click Optimization Tactics:

      • Optimize for featured snippets with clear, concise answers.
      • Develop content specifically designed for knowledge panels.
      • Create brand-focused content that builds recognition in search results.
      • Track brand search volume and awareness metrics alongside traditional traffic metrics to gain a comprehensive understanding of your brand’s performance.
      • Use local SEO optimization for location-based zero-click queries.
      • Leverage zero-click features to increase organic traffic and brand visibility.

Examine the most popular results to understand what Google rewards without clicks, as it may be helpful to structure your content in accordance with what is highly ranked. It is essential to stay up-to-date with the changes in Google search that can impact zero-click visibility, ensuring your SEO strategy remains effective and enhanced.

Optimizing for Clarity and Context

Clarity and context are now more than ever before in the era of AI-driven search engines. To produce content that is notable on search engine results pages, emphasize the use of natural language that reflects the search and speech of users. It is essential not to emphasize stuffing keywords, but instead to focus on content that helps users, making it easy for search engines to understand the purpose and relevance of each web page. Divide your material and use clear header tags, interesting meta descriptions, and key internal links to help guide your visitors and search engines across your site. Beyond featured snippets optimization, which means the ability to give a brief and direct response to frequent search queries, can also increase your visibility and attract more organic traffic. It aims to produce content that not only ranks well but also provides real value to your target audience.

Building High-Quality Backlinks in 2025

Backlinks are still considered the cornerstone of any successful SEO strategy, yet the process of link building is evolving with the emergence of AI-powered search engines. In 2025, the quality of an earned backlink will not be a matter of volume, but rather the development of proper relationships with other websites and offering valuable, relevant content that will naturally lead to links. Consider becoming a guest blogger, creating detailed resources, and promoting user-generated content that others will find helpful to refer to. Utilize the power of modern AI tools to analyze your backlink profile, identify potential loopholes, and uncover new collaboration opportunities. A diverse and authoritative backlink profile can help increase the credibility of your website, improve your ranking with search engines, and drive organic traffic from a wide range of sources.

Technical Foundation: Core Web Vitals and Performance

Search engines continue to prioritize technical performance based on Core Web Vitals metrics. The next Interaction to Next Paint (INP) value will be added to Largest Contentful Paint (LCP) and Cumulative Layout Shift (CLS) as necessary ranking measures. Technical SEO is crucial for enhancing the site’s speed and overall performance, which directly impacts user experience and the webpage’s visibility on search engines.

Technical Optimization Priorities:

      • Compress images using WebP and AVIF formats.
      • Implement lazy loading for below-fold content.
      • Minimize third-party scripts and unnecessary JavaScript.
      • Ensure mobile-first design with touch-friendly navigation.
      • Reserve space for dynamic content to prevent layout shifts
      • Apply image optimization techniques, such as image compression, descriptive file naming, and adding alt text with targeted keywords, to enhance site speed and improve search rankings.

Using high-quality images with descriptive alt text and proper schema markup enhances the user experience, supports visual search optimization, and contributes to faster content loading. Technical improvements like these can have a significant impact on SERP rankings.

Structured Data and Schema Implementation

Structured data has become a choice and a requirement in contemporary SEO. Good schema markup enables rich results and allows AI to understand the context and relationships within content. The adoption and validation of structured data can be easily achieved, and by leveraging reliable SEO tools, the information will be accurate and have a significant impact on search results. Structured data also makes larger content marketing plans more productive, as it enhances the visibility and interaction of content across multiple media.

Priority Schema Types for 2025:

      • Article schema with author information and publication dates
      • Product schema with ratings, prices, and availability
      • FAQ schema for question-and-answer content
      • LocalBusiness schema for location-based businesses
      • HowTo schema for instructional content

Staying Updated on Algorithm Changes

SEO is a constantly evolving world with hundreds of changes made to the search engines every year. It is imperative to keep up with these changes to maintain and increase your organic traffic. It should be a habit to follow industry news, attend webinars, and conferences to stay up to date with recent events. Track the performance of your website using AI-powered tools and rapidly detect the impact of any algorithmic changes. Of particular interest are trends in the field of SEO, including the emergence of AI-based search engines, the growing importance of core web vitals, and the role of user-generated content in search engine rankings. Being proactive and flexible will keep your SEO strategy contributing to organic traffic and showing results, regardless of how the search landscape changes.

Measuring Success in the New SEO Landscape

Traditional metrics, such as organic traffic and keyword rankings, while still important, don’t tell the complete story of SEO success in 2025.

Expanded Metrics Framework:

      • Brand search volume and awareness tracking
      • Featured snippet and AI Overview appearances
      • Cross-platform visibility (YouTube, social media, answer engines)
      • Content engagement depth and time-on-page metrics
      • Conversion rate optimization from organic traffic
      • Share of voice in your industry’s search landscape

Website owners play a crucial role in tracking and interpreting these metrics to ensure ongoing improvements in SEO. High-quality content directly contributes to improved engagement and better performance across these key SEO metrics.

Building Your Fall 2025 SEO Strategy

The most effective SEO techniques in 2025 will combine these factors into a unified solution that is user-focused, featuring multi-search and AI-search optimization. Even though new AI-based approaches are being developed, the operational principles of classical SEO, i.e., creating original content and an adequate site structure, will remain a pillar and must be integrated with the new methods.

Begin with a content audit of your existing E-E-A-T signals to identify opportunities to incorporate first-hand experience and professional observations. Producing content that directly relates to the user’s needs and search intent is key to supporting your overall search engine goals. Build content around user purpose, not keyword lists, and perform technical Optimization that serves both humans and AI.

Keep in mind that SEO in 2025 is not just about ranking in Google; it is about creating omnichannel content authority that benefits users across all the platforms they seek information.

The companies that succeed in the new environment will be those that consider SEO as a component of a wider content and brand approach, one that is concerned with actual value creation, rather than search engine optimization.

Dream Warrior Group, a Los Angeles-based web design and digital marketing Company, provides solutions for your online marketing needs. Our expertise includes Search Engine Optimization (SEO), Social Media Posts and marketing, and Google PPC campaigns. Call us now at 818.610.3316 or click here.

How to Build up your Generative AI Optimization Engines – Part 2

Step 1: Be Crawlable

This may even sound simple, but this is a vital preliminary process. Your best bet for getting seen in large language models is to enable them to crawl your site. There are many LLM crawlers, such as OpenAI and Anthropic.

Specific crawlers are likely to act so predatorily that they can provoke scraping and DDoS mitigation actions. If you have automated blocks against aggressive bots, align with your IT team to make sure that you do not block the LLM crawlers that you do want to access.

When you deploy a CDN, such as Fastly or Cloudflare, your LLM crawlers should not be blocked by default.

Step 2: Continue Gaining Search Engine Optimization Rankings

The best strategy for GEO is relatively simple: target traditional SEO. Rank highly on Google (Gemini and AI Overviews), Bing (ChatGPT and Copilot), Brave (Claude), and Baidu (DeepSeek).

SEO remains crucial in Google Search and other search engines. However, the introduction of AI search with its advanced models is changing the game of generating and providing search results by eliminating the need to match keywords merely and instead offering highly context-sensitive and personalized search results.

Step 3: Target the Query Fanout

The current generation of LLMs does a little more than simple RAG. They generate multiple queries. This is called query fanout. LLMs analyze user queries and process entire sequences of text, allowing them to generate AI-generated responses that are tailored to user intent.

As an example, I also recently asked ChatGPT, “What is the newest Google patent that SEOs talk about?”, and it did two web searches on the queries “latest Google patent discussed by SEOs patent 2025 SEO forum” and “latest Google patent SEOs 2025 discussed” (which returned identical results as the former query).

Tips: Check typical query fanouts to your prompts and strive to acquire ranking on those keywords too.

The most common fanout patterns I encounter in ChatGPT involve using the word “forums” to inquire about a topic in the public and attaching “interview” to questions about people. Also often mentioned is the current year (2025).

Caution: fanout patterns can change across LLMs and may change over time as well. What we are seeing today may not be relevant in a year.

Step 4: Keep Consistency Across Your Brand Mentions

It is a rather basic but essential exercise for all people, whether in a business context or otherwise. Ensure your presence remains consistent across all platforms, including X, LinkedIn, your web page, Crunchbase, and GitHub. Always maintain the same profile description, regardless of where you are.

When listing your occupation on multiple social sites, such as “GEO consultant on small business,” do not alter it to “AIO expert” on Github or “LLMO Freelancer” in your press releases.

On ChatGPT and Google AI Overviews, people have claimed to see positive results within a couple of days by simply utilizing a consistent self-description throughout the web. The same can be said about PR coverage, too. The broader and better the PR coverage you get on your brand, the more you will get referred back to users by the large language models.

Step 5: Avoid JavaScript

As an SEO, I require a minimum amount of JavaScript to be utilized. I insist on it as a GEO!

The majority of LLM crawlers are unable to process JavaScript. You are out if your main content is buried in JavaScript.

Step 6: Embrace Social Media & UGC

LLMs appear to be heavily dependent on Reddit and Wikipedia. Both sites provide user-generated content on nearly any subject. And with various levels of community-based moderation, a lot of the junk and spam already gets weeded out. Platforms are now dealing with the issue of maintaining a balance between human contributions and the volume of AI-generated content and posts.

Donors can manipulate both platforms, but the general content trustworthiness of those systems is much more customary than it is on the internet. Besides, the two are constantly updated.

Reddit provides valuable insights to LLM labs on how individuals can engage in online discourse, the terminology used in various topics, and knowledge of specific specialty areas.

It is only logical to suppose that user-generated content that is moderated on websites such as Reddit, Wikipedia, Quora, and Stack Overflow will remain relevant in large language models.

I do not suggest spamming those sites, but whenever you have such an opportunity to influence how your brand and competitors are represented there, it might be worth considering.

Step 7: Create For Machine-Readability & Quotability

Write in a manner or style that large language models (LLMs) will understand readily and tend to cite. Although there is nobody who has it right yet, the following approaches appear to work:

Write indicating and factual words. Instead of typing something like “We are fairly confident that the shoe is good on our customers”, type something like this: 96 percent of buyers have self-reported being happy with this shoe.

Add schema. It has been argued many times. Very recently, Fabrice Canel (Principal Product Manager at Bing) stated that schema markup can assist LLMs to comprehend your content.

If you desire to be quoted in an already publicized AI Overview, then you are supposed to possess content that is approximately of the same length as the already available one. Having a high cosine can also assist, but you are not just supposed to copy the current AI Overview. And nerd-fans: yes, you can of course use dot product instead of cosine similarity, given normalization.

In case you use some technical terms that you wish to explain in your content, do so, ideally in a single sentence.

Include summaries of lengthy paragraphs of text, lists of reviews, tables, videos, and other forms of content formats that may be difficult to cite.

Step 8: Optimize your AI-generated content

To be cited for some topics in some LLMs, it helps to:

      • Add unique words.
      • Have pros/cons.
      • Gather user reviews.
      • Quote experts.
      • Include quantitative data and name your sources.
      • Use easy-to-understand language.
      • Write with positive sentiment.
      • Add product text with low perplexity (predictable and well-structured).
      • Include more lists (like this one!).
      • Provide valuable insights and actionable insights to support data-driven decisions, and ensure human oversight to maintain content quality and accuracy.

Nevertheless, such measures may backfire with other combinations of topics and LLMs.

Until well-established best practices become standard practice, in the short term, my advice is to think about what benefits users, and to experiment enthusiastically.

Step 9: Stick to the Facts

In more than 10 years, algorithms have been able to learn through text represented as triples such as (Subject, Predicate, Object) — in other words, (Lady Liberty, Location, New York). Text that has been disproven by known facts can be considered unreliable, and the information that agrees with the majority opinion and contains new information is the kind that will benefit both LLMs and knowledge graphs.

The facts presented can be validated using mathematical models, and the information provided to LLMs can be precise.

And stick to the ascertained facts. And include some original facts.

Step 10: Invest in Digital PR

All of this will be true of your site as well as literally any other site. How best to influence this? Digital PR!

The more coverage you get for your brand, the more likely LLMs are to repeat it to users.

I have even read situations where advertorials were used as sources!

Concrete GEO Workflows To Try

Before my joining Peec AI, I was a customer. This is how I applied the tool (and how I recommend that our customers apply it). One can simplify the GEO work in the system by using an advanced AI tool or a Gen AI platform and optimize software development.

Learn Who Your Competitors Are

As with other SEOs, leveraging a good GEO tool can reveal unexpected rivals. Review the list of competitors that are identified automatically regularly. In case of any surprises, look into where they have been prompted and investigate the sources that were included in them. Do you figure well in those sources? Otherwise, do something!

Is a competitor cited because of their PeerSpot profile, and you have no reviews in PeerSpot? Make your customers review a product.

Did a popular YouTuber interview the CEO of your competitor? You want to be featured on that show, or create your videos using the exact keywords.

Does your rival often find itself on the top 10 or some lists, whereas you can never break the top 5? It may be a good idea to provide the publisher of the list with a hard-to-resist affiliate offer. You may be the number one with the following content update.

Understand the Sources

Sources are consulted when LLMs carry out generation searching.

Investigate the leading sources that could provide a broad scope of pertinent prompts, but leave your site and rivals on the back street. Of these, you may hear some of the following:

      • A community like Reddit or X. Become part of the community and join the discussion. X is your best bet to influence results on Grok.
      • An influencer-driven website like YouTube or TikTok. Hire influencers to create videos. Make sure to instruct them to target the right keywords.
      • An affiliate publisher. Buy your way to the top with higher commissions.
      • A news and media publisher. Buy an advertorial and/or target them with your PR efforts. In some instances, you should contact their commercial content department.

Target Query Fanout

Once you have discovered the searches that query fanout is producing on your key prompts, create something with the express intent of targeting those search terms.

Whether that will be on your site, posted on Medium and LinkedIn, published in press releases, or even by paying to place an article–so long as it appears high in search engines, chances are good LLM-based answer engines will cite it.

Position Yourself for AI-Discoverability

Generative Engine Optimization is what is needed most nowadays- it is the vanguard of organic growth. At Peec AI, we are working on tools to help you track, influence, and succeed within this changing landscape.

We have seen clients doubling their LLM-fuelled traffic in 2 to 3 months with conversion rates as much as 20 times higher than conventional SEO traffic!

The question is not whether you are going to do any of the following: create artificial intelligence answers, monitor your brand mentions, or pursue source authority. The question is the urgency in doing so. The LLMs that consumers will use in the future are being trained now.

Conclusion

Generative Engine Optimization is quickly becoming a critical discipline as AI-driven search changes how users discover information. While many traditional SEO best practices still apply, GEO requires a deeper focus on machine readability, source authority, and positioning content where LLMs can find, trust, and quote it. Brands that adopt GEO now can capture early advantages in AI search visibility, potentially driving higher-quality traffic and stronger conversion rates. The future of search is being shaped today, and those who prepare for AI discoverability will be best positioned to lead in the next wave of organic growth.